What Are Some Things I Should Ask When I Tour Wedding Venues This
Weekend?
My fiance and I are touring wedding venues this weekend and I’m making a list of things I need/want to ask i.e. pricing, alcoholic beverage policy, etc.
But I am afraid I am going to forget to ask something.
What are some of the most important things my fiance and I need to ask when we go on these tours this weekend?
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This entry was posted
on Sunday, September 27th, 2009 at 1:41 pm and is filed under Wedding Locations.
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how many people it holds is a major one!
what kind of lighting if your picky about it or know how you want it to be for your pictures.
if you want to change anything around at all you have to make sure they allow you to do that. (some people change the whole place! decorations and everything in there)
if you do forget something, don’t freak out. you can always call and make sure everything is ok if you remember before you decide for sure, or as soon as you remember you can call and then make changes to your plans based on what they say before its too late.
If there are any other weddings that will be held on that day. If so will you be allocated a block of rooms so that your family can book in.
If your getting married at the venue how this will be set up and where the aisle will be etc.
If you can access the bridal suite prior to your wedding and if so what time.
If it rains where would have they typically held the guests for pre wedding drinks and where would the photos take place.
Is there any discount on group bookings for the hotel rooms.
Are the menus set in stone or is it possible to make some changes.
Does the price they quote include service charge if not that can be an additional 12% on top of the normal price.
Do they offer any package deals
What beers do they have on tape at the bar and what spirits do they carry?
Do they allow you to bring your own champagne for the toast and if so what is the corkage charge.
Is there any restrictions on your evenings entertainment i.e like size of band etc
1. Can you bring in your own vendors: many places require you work only with their caterers or certain companies
2. Is it handicap accessible: if you have elderly or handicapped people coming
3. Can, say, the florist arrive early to set up or will there be an extra change for that
4. How many bathrooms are there: you should have one for every 30 guests or people will wind up standing in line and missing the party
5. Whats the voltage?: Most DJs and bands need three 20-amp circuits, and depending on if your having additional lighting or fancy equiptment you may need to rent a generator
6. Are they planning to rennovate or alter the landscape?
7. What do the basic chairs, table linens, and crystal look like? How much are they to rent?
8. Can you buy your own liquor/wine? (this can save you a lot if you buy in bulk from costco you can return unopened bottles)
9. What’s the overtime policy?: say the dance floor is packed when the party time is up and you wanna keep it going, can you extend? and if so, for how much?
10. Ask in general what other items might affect the financial bill? ex – cake-cutting, parking attendants, liability insurance, etc.
11. Are there any sound ordinances?: You may be required to kill the music at a certain hour if it’s in a residential area.
Hope this helps! and congrats!
Check list for reception venues
* What area would be offered for sitting )insert your guest number) people?
* Is a area available for hor D’oeures and champagne for guests while your photos are taken?
* is there a added for this cost for the area, cost of champagne, hor D’oeures ?
* Is music able to be played in that area, what about in dining area?
* What menu is offered for sit down? what would pricing be for entree, main , desert?
* Are tables, chairs, and glasses available? What is the cost?
* Are linens, table coverings, cutlery, stem ware, and candelabra, cake table available?
* Can you see what linen, china and tableware will be used?
* What is the cost?
* Is the site available on your wedding date?
* What is the full seating capacity?
* What parking facilities are available?
* Is the use of kitchen facilities included?
* Do you have liability insurance? Are you licensed to serve alcohol?
* Is a bar service available? If so, what is the cost?
* Are we able to bring in our own alcohol? If so, what is the corkage charge?
* Is cake cutting fee charged , what about if serving cupcakes?
* Is there a coffee pouring fee?
* What are the clean-up requirements?
* What is the full rental rate for all included facilities and services?
* How much is the damage deposit, and what conditions must be met for its return?
* When can decorating begin?
* Are any decorations prohibited? confetti, rose petals, candles?
* When must decorations be removed?
* Are there any special rules or charges applicable?
* Are a minimum number of servings required?
* What service styles are available (cocktail style, formal service, or buffet)?
* How and when is the balance of the full rental rate paid?
* Are there any extra charges to be aware of?
* What is the refund policy in case of cancellation?
* Where, and between what hours, can flowers, cake be delivered?
* Where are the head table and other important tables usually placed?
* What is the ratio of staff to guests? Usually for a sit down menu 1 to 20 is adequate
* Do you offer wedding packages, and what are the options?
* Are any other weddings or functions taking place on the same day?
* What time will the evening reception need to end? Can we have a late bar?
* Do you have accommodation, and if not do you have discount arrangements with local hotels? If so, when can guests check in on the day?
* Do we have to use your preferred suppliers or can we use our own choice of florist, caterer etc?
* Can you cater to the specific dietary requirements of our guests?
* How much is the deposit and how far in advance do we need to book?
* Are there any restrictions on where photographs can be taken?
* Does the facility have full liability insurance?
* What “perks” or giveaways are offered?
* What is your fee to clean-up after the reception?
Cost
Venue Support-What do they provide for chairs, tables, electrical outlets etc
PARKING (suprisingly overlooked but crucial)
Venue services (what do they provide and what don’t they provide)
restrictions (noise, traffic, time….bans on the always outrageous actions of 3rd cousins)
What will they allow to be set up what won’t they – many venues have restrictions on DJ’s or music some have restrictions on decor and catering services
For the band or DJ, where are the speakers placed relative to where the couple will sit ( Nothing like blaring music playing while you’re trying to talk and eat )?
Where are the outlets for the DJ or band?
Parking cost, if any.
Absolute time where the music has to stop and people need to pack up and leave.
No matter what, *always* get what the venue promises in WRITING!
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Parking and if there’s only a certain number of people that can be at that venue
Find out if it has an escape hatch